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How to get funding for a project

How to get funding for a project from West Lothian Development Trust Fund (Pateshill Fund)

Guidance notes:

1. Project Summary

Organisation Name
The name of the group applying for funding. This should be the full name of the organisation/project sponsor that will be the lead applicant for the project. The organisation will be responsible for all matters associated with the grant including project implementation, acceptance of grant, submission of claims, cash-flow management, monitoring and verification visits and the retention of project documentation.

Project title
This should be the name by which your project is/will be commonly known. Titles should be concise and precise, descriptive of the project, unique and suitable to be continued as the permanent project name.

Contact person
The main contact must be someone from your group who can be contacted and who can talk about the application. This is the person to whom correspondence about the application will be sent. Please remember to provide a full postal address.

Project location
This should be the area the project is located in, eligible communities for the Pateshill windfarm are Fauldhouse, Stoneyburn, Addiewell, West Calder, Breich, Harburn, Blackburn and Greenrigg. Projects that are located out with eligible areas but target individuals within eligible areas will still be considered.

Project start date / finish date
Indicate here the anticipated start and completion dates of your project. Any expenditure incurred before the start date will not be eligible for grant funding.

2. Project costs

Indicate the total project cost, total eligible costs, (a break down of eligible cost in contained within annex one) the amount of funding
requested and the intervention rate. Intervention rates should not exceed 70% of total project costs.

3. Organisation details

Type of organisations
Projects will only be funded if the organisation is a community or public sector body.
Main Activities of your Organisation
State in no more than 100 words the main activities of your Organisation.

4. Project details

Project location
As above. This should be the area the project is located in, eligible communities for the Pateshill windfarm are Fauldhouse, Stoneyburn, Addiewell, West Calder, Breich, Harburn, Blackburn and Greenrigg. Projects that are located outwith eligible areas but target individuals within eligible areas will still be considered.
Project description
State the background to the project, description of the works that are to occur and any other relevant information you deem appropriate on the project.
Partners involved
Indicate partners that are to be involved in the project; partners can be both voluntary and statutory bodies. Please indicate whether they will have a management role in your project.
Evidence of demand
Indicate what research has been done to demonstrate there is evidence of demand for your project. This can include statistical evidence as well as consultation with the community and stakeholders.
Project management
Specific those that will be involved in the day to day running of your project, their roles and whether they are an employee, volunteer or partner.
Project risk assessment
Have you carried out a risk assessment for your project? Please list any risks and any action you will take to address them
Sustainability and continuity
Detail how the project aims to continue after the funding period. A business plans can be provided at this point to demonstrate this.

5. Project costs

Provide a break down of eligible costs, appendix one provides a list of eligible and ineligible costs. Costs should be apportioned to years if the project is requesting funding for multiple years. Both capital and revenue projects will be funded by the trust.
List a breakdown of all the sources of match funding you have secured or are anticipating securing. Match funding can include benefit in kind contributions for example staff time, materials.
Planning consent
If you project requires planning consent or any other form of regulatory compliance please indicate it here. Projects do not need to have been granted consent to received funding but proof that consent has been granted will need to be provided once it had been given.

6. Project outcomes

Projects should meet one of the following priorities:

  • Secure investment, create employment, implement training, promote or secure sustainable development.
  • Relieve poverty, advance education or social purposes beneficial to an eligible community
  • Promote and encourage environmental improvement or enhancement.
  • Provide or assist in the provision of renewable energy

Projects that meet more than one off the priorities will have a greater chance of approval. Indicate here which priority / priorities your project meets. Projects that are deemed to adversely affect or work against the interest of the windfarm will not be funded by the Trust.

State measurable outcomes and impacts the project will have on the community and beneficiaries. You will be asked to report on these outcomes during the monitoring stage. If your project will produce results that are not quantifiable but you feel add value to the project, provide information on these expected results. Indicate if any job creation will come as a result of your project.

Monitoring systems

State what monitoring systems are to be put in place to enable you to measure whether the project is meeting the outcomes listed above.

Declaration

By signing the declaration you are agreeing to the conditions outlined within the declaration

Eligible costs for West Lothian Development Trust funding

Capital Projects

  • Site/building acquisition
  • Professional fees
  • Site Preparation
  • External and internal services
  • Physical building works
  • Essential fixtures and fittings
  • Environmental improvements
  • Provision/improvement of community visitor/cultural facilities
  • Feasibility studies

Revenue Projects

  • Staffing costs
  • Professional/consultancy fees
  • Travel costs
  • Lease/rental of premises relating to delivery of project
  • Purchase/leasing of equipment
  • Financing of capital costs
  • Insurance costs relating to delivery of project
  • Operating costs of premises
  • Marketing
  • Direct overheads
  • Childcare costs
  • Non-recoverable VAT
  • In-kind contributions

Ineligible costs for West Lothian Development Trust funding

  • Bank charges on accounts
  • Recoverable VAT
  • Staff costs that are not directly attributable to project delivery
  • Training that is mandatory under statutory provision
  • Redundancy payments
  • Payments for unfunded pensions
  • Maternity or sick pay
  • Related research or studies carried out in respect of the project prior to the official project start date
  • Statutory responsibilities of housing, health, social work, school (main curriculum) and higher education
  • Projects which merely replace an existing facility or scheme
  • Works which are required to meet statutory UK/Scottish legislation or EU directives
  • Religious projects will not be funded by the Trust

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